Per-Signing Profit Tracker

How to use the Profit Tracker

Start by entering your income fields — your base signing fee, any scan-back fee the title company pays, and a print fee if you charge one separately. Then fill in your expenses: round-trip miles to the appointment, your actual print cost per signing, any supplies used, and platform fees charged by services like Snapdocs, Signing Order, or NotaryGo.

The tracker calculates your net profit and profit margin instantly. Adjust the number of signings per month to project your monthly and annual income based on your current fee structure.

Use the Export button to save a summary you can reference during tax preparation or share with your accountant.

Why net profit matters more than gross fee

Many signing agents evaluate orders based on the gross signing fee alone. A $150 signing sounds excellent — until you factor in 60 miles of driving at the IRS rate ($40.20), $8 in print costs, and a $12 platform fee. That leaves a net profit of $89.80, not $150. Your true hourly rate depends on your actual net, not your gross.

Understanding your break-even point also helps you decide which orders to accept or negotiate. If a platform consistently offers fees that fall below your minimum acceptable net, that data helps you make informed business decisions about where to focus your time.

Tracking profit margin — not just dollar amounts — also helps you compare signings of different types. A short refi package at $100 with 5 miles may have a higher margin than a complex purchase at $175 with 40 miles and two hours of your time.

Frequently asked questions

What IRS mileage rate does this tool use?

This tool uses the 2026 IRS standard mileage rate of $0.67 per mile. This rate is updated annually by the IRS and reflects the cost of operating a vehicle for business purposes.

Should I include my time as an expense?

This tool calculates hard costs only. To factor in your time, divide your net profit by the total hours spent on the signing — including travel, the appointment itself, and any scanning or drop-off time. That gives you your effective hourly rate.

What is a scan-back fee?

A scan-back fee is an additional charge for scanning and emailing executed loan documents to the title company or lender before sending the originals. Not all companies pay this fee, but it is standard practice to request it, typically $15–$25 per signing.